Delivering a Healthy WA
North Metropolitan Health Service, Mental Health

Research Ethics and Governance Office (REGO)

Authorisation Process for Research Projects

All research projects submitted for ethics review and governance review by the NMHS Mental Health REGO must be lodged via the Research Governance Service (RGS) website.

The RGS is a centralised IT system that enables the completion, submission, administration, tracking and reporting of ethics and governance applications for research projects conducted in WA Health. The RGS must be used for all ethics and governance applications submitted to NMHS Mental Health REGO for approval.

The WA Health Research Governance Framework provides further information on WA Health governance review processes.

Please read the All Users (Getting Started) Guide and the Research User Guide (Part A & B) on the RGS website for more information regarding the RGS and the submission process for new projects.

The NMHS Mental Health REGO process of ethical and governance approval for research conducted within the NMHS MH is outlined in the NMHS MH REGO Standard Operating Procedures (PDF 529KB).

For a quick guide on how to apply to the NMHS Mental Health REGO for ethics and governance approval, please read our Working with us (PDF 316KB) document.

For more help please contact the REGO Executive Officer by phone on (08) 93476502, by email at NMAHSMHREGO@health.wa.gov.au or by post at:

NMHS Mental Health REGO
Executive Officer
Gascoyne House, Graylands Campus
Locked Bag No. 1
PO CLAREMONT WA 6919

Ethics Review

All human research conducted in NMHS Mental Health must undergo ethical and scientific review, approval and monitoring by NMHS Mental Health Human Research Ethics Committee (HREC).

NMHS Mental Health HREC is registered with the National Health and Medical Research Council's (NHMRC's) Australian Health Ethics Committee (AHEC) and operating in accordance with the NHMRC National Statement on Ethical Conduct in Human Research 2007. For ethics application enquiries please phone
(08) 9347 6502 or email NMAHSMHREGO@health.wa.gov.au.

Governance Review

All human research conducted within NMHS MH must undergo a governance review which is the mechanism for professional, legal and financial accountability and transparency and is consistent with the NHMRC's Australian Code for the Responsible Conduct of Research 2007 (‘the Code’).

The governance review is a separate process to the ethical and scientific review and is conducted in parallel to the ethics approval process.

It is not necessary to await the ethics outcome before preparing and submitting a governance application to the relevant RG Office. However, scientific and ethics approval must be obtained and form part of the final governance review, prior to a request for authorisation to the NMHS Mental Health, Public Health and Dental Services Executive Director or their delegate.

For governance application enquiries please phone (08) 9347 6502 or email NMAHSMHREGO@health.wa.gov.au.

Ethics and Governance Amendments

For ethics/governance amendments enquiries please contact the REGO via (08) 9347 6502 or NMAHSMHREGO@health.wa.gov.au.

Governance Amendments

For governance amendments to an authorised research project, please use the forms located on the RGS website: https://rgs.health.wa.gov.au/Pages/Research-Governance.aspx

Please forward one electronic copy of your completed application and supporting documents (e.g. information sheets, consent forms, etc.) by email to NMAHSMHREGO@health.wa.gov.au.

Ethics Amendments

For ethics amendments to an authorised research project, please use the forms located on the RGS website: https://rgs.health.wa.gov.au/Pages/Research-Ethics.aspx

Please forward one electronic copy of your completed application and supporting documents (e.g. information sheets, consent forms, etc.) by email to NMAHSMHREGO@health.wa.gov.au.

Quality Improvement (QI) and Case Studies/Case Reports

If your project is a QI study or a Case Study/Case Report, it should be submitted for approval to the NMHN Mental Health Safety, Quality and Performance (SQP) Unit. Information is available at the Safety, Quality and Performance Unit’s Quality Improvement page (staff intranet).

QI and Case Studies/Case Reports investigators who wish to publish their findings from such studies need to apply to the NMHS Mental Health HREC for ethical review or an exemption from ethical review.

Please note, projects applying for HREC review exemption must provide evidence that their project has been authorised by the NMHS Mental Health SQP Unit. In order to be considered for ethical review, or prior to requesting an exempt letter from the HREC, the Principal Investigator needs to submit a NMHS Mental Health HREC Application for Ethics Review Exemption Form for QI/Case Studies (Word 234KB) to the REGO by emailing NMAHSMHREGO@health.wa.gov.au or by post to:

NMHS Mental Health REGO
Executive Officer
Gascoyne House, Graylands Campus
Locked Bag No. 1
PO CLAREMONT WA 6910

Annual / Final Reports

To meet the requirements of research monitoring, researchers are required to submit an annual or final report to the NMHS Mental Health REGO on the progress/outcome of their research. The annual/final reports must be submitted to the REGO Executive Officer (see address above) by the due date (which is the research approval anniversary date).

The Annual/Final Report Forms are located on the RGS website:
https://rgs.health.wa.gov.au/Pages/Research-Ethics.aspx

Compliments, complaints and suggestions

If you have any compliments, complaints or suggestions regarding a research project undertaken within the NMHS Mental Health jurisdiction, please contact the REGO by phone on 08 93476502, by emailing NMAHSMHREGO@health.wa.gov.au or by post to:

NMHS Mental Health REGO
Executive Officer
Gascoyne House, Graylands Campus
Locked Bag No. 1
PO CLAREMONT WA 6910

2018 Important Dates

HREC meeting

Submission cut off

07 February

23 January

07 March

20 February

04 April

20 March

02 May

17 April

06 June

22 May

04 July

19 June

01 August

17 July

05 September

21 August

03 October

18 September

07 November

23 October

05 December

20 November

These dates can also be seen on the RGS website, under the Meeting Calendar tab, by selecting North Metropolitan Area Mental Health Services Human Research Ethics Committee:

https://rgs.health.wa.gov.au/Pages/Meeting-Calendar.aspx

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